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Institutional Arrangement |
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Home -> OTELP
at a Glance
-> Institutional
Arrangement
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Programme
Management System
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Programme Steering Committe (PSC)
The PSC under the Chairmanship of Chief
Secretary has been constituted by the GoO
vide its resolution No.27692/SSD Dt.29th
May, 2003 and amended vide Resolution No.
20410/SSD Dt.3rd June, 2005 with
the following members:
Chief Secretary |
Chairman |
Agriculture Production Commissioner |
Member |
Development Commissioner/ADC |
Member |
Chief Administrator, KBK |
Member |
Secretary, Finance Department
|
Member |
Secretary, Forest & Environment
Department |
Member |
Secretary, Revenue Department |
Member |
Secretary, Agriculture Department |
Member |
Secretary Women & Child Development |
Member |
Secretary, Panchayati Raj Department
|
Member |
Representative of the Department of
Economic Affairs |
Member |
Representative of Ministry of Tribal
Affairs, Govt. of India |
Member |
Representative of NABARD |
Member |
Representative of SIDBI |
Member |
Representative of the Nabakrishna Choudhury
Centre for
Development Studies (NCDS) |
Member |
Director, Watershed Mission
|
Member |
Secretary, Scheduled Tribe & Scheduled Cast
Department |
Member Secretary |
Note:
The Programme Director shall attend all
meetings of the PSC as a Special invitee and
shall act as Member-Secretary in the absence
of the Secretary, ST& SCDD.
PSC shall meet at least twice yearly during
the first three programme years and at least
once yearly thereafter.
FUNCTIONS:
1. |
Overall guidance/direction to the programme, |
2. |
Considering and approving AWPB for the programme and recommending for
adequate budgetary provision. |
3. |
Coordination of activities of the different Line Departments connected
with the programme and if needed
issue of guidelines which shall be binding
on all department. |
4. |
Review of the progress of the programme. |
5. |
Providing a forum for dialogue between State level policy makers and
field level implementing agencies
and review issues arising out of ITDA Governing
Body and Management Committee Meetings,
Impact Assessment Studies, Evaluation
Report, etc. |
6. |
Such other task as may be required for implementation of the programme. |
7. |
The PSU can reserve and refer any matter
with its recommendation for consideration of
the GoO. |
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State Level Programme Management Committee (SLPMC)
GoO has constituted the committee as under vide the
Resolution No.27634/SSD Dt.29th
May, 2003:
Secretary, ST&SC Dev. Department |
Chairman |
Secretary, Forest Department |
Member |
Secretary, Panchayati Raj Department |
Member |
Special Secretary, P&C Department |
Member |
Director, Watershed Mission |
Member |
A Representative of Finance Department |
Member |
Financial Advisor, S.T. & S.C. Dev. Deptt |
Member |
Programme Director, OTELP |
Member-Secretary |
Note: The
Project Administrators of the concerned
ITDAs should be invited to the meetings
whenever necessary to sort out the
operational difficulties.
The SLPMC shall meet at least once every
quarter for reviewing the progress of the
Programme and for considering other
proposals placed before it.
FUNCTIONS:
i. |
Review of Progress of Programme
implementation and resolving implementation
issues. |
ii |
Ensure that activities to be taken up under
the programme are assigned to appropriate
implementing agencies and that works
equipment and services are procured in time
and in proper manner for implementation of
the programme. |
iii. |
Scrutinize and approve AWPB received from
ITDAs. |
iv. |
Resolving issues arising at the meetings of
the Governing Bodies and Management
Committees at the ITDA level. |
v. |
Undertaking any other function entrusted to
it by Government and shall exercise such
financial powers as may be delegated by the
Government. |
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Programme Support Unit (PSU)
The GoO has constituted State level Programme Support
Unit (PSU) in the ST & SC Development Department for implementation of the
‘Orissa Tribal Empowerment and Livelihoods Programme’ (OTELP) which is to be
implemented in the selected blocks of seven districts (Kandhamal, Kalahandi,
Gajapati, Rayagada, Koraput, Malkangiri and Nawarangpur) over period of ten
years with three phases (Phase-I PY 1-3, Phase-II PY 4-7 and Phase-III PY 8-10).
The Programme Director (PD) with a small team of full time professional staff in
the PSU will undertake the following functions (as indicated in the GoO
Resolution No.30017/SSD dated 18th June 2003):
i. |
It shall be the organ of the Lead Programme
Agency i.e. ST & SC Development Department
directly responsible for implementation of
the Orissa Tribal Empowerment and Livelihood
Programme (OTELP). |
ii. |
It shall guide and supervise implementation
of programme activities. |
iii. |
It shall undertake preparation of Annual
Work Plan and Budget (AWPB) of the Programme
at the State Level and shall coordinate
preparation of AWPBs of the participating
ITDAs. |
iv. |
It shall facilitate the flow of funds to the
ITDAs and other implementing Agencies and
ensure proper utilization of the Programme
funds placed with them. |
v. |
It shall develop and maintain a Management
Information System and Monitor
implementation of the programme activities
by the ITDAs and other Agencies. |
vi. |
It shall prepare and submit consolidated
Progress Reports after obtaining the same
from the respective ITDAs, etc. |
vii. |
It shall provide necessary services for
Programme implementation including
contracting consultants and other service
providers. |
viii. |
It shall liaise with the ITDAs, line
agencies, Resource and Facilitating NGOs and
financial institutions to ensure
well-coordinated Programme activities. |
ix. |
It shall prepare expenditure statements in
respect of the Programme and submit
reimbursement claims for submission to the
Department of Economic Affairs. |
x. |
It shall undertake such other tasks as may
be set forth in the Programme Implementation
Manual or as the Lead Programme Agency may
assign. |
To
enable the PSU to discharge its functions
properly, GoO has sanctioned the following
posts for the PSU vide its Order No.30013/SSD,
Dtd.18th June,2003 and Order No.
21010/SSD, Dtd.8th June,2005. |
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Integrated Tribal Development Agencies (ITDAs)
For the purpose of the Programme, each ITDA
shall endeavor to strengthen its autonomy as
a registered society expanded to permit it
to operate bank accounts, hire staff from
the government or the open market, including
the Programme Administrator and the
Financial and Administration Officer, and
establish independent financial and
personnel policies. It shall establish a
Management Committee chaired by the District
Collector, to provide regular management
support, including the review and monitoring
of Programme implementation. All staff
shall be hired on renewable contracts. The
State shall not permit the transfer of
government officers on secondment to the
ITDAs, unless requested by the Project Level
Committee of the ITDA in writing to, and
approved by, the State. To enable the ITDA
to discharge its functions properly, GoO has
sanctioned the following posts for the ITDA
vide its Order No.22654/SSD, Dtd.28th
July,2004 and Order No. 21010/SSD, Dtd.8th
June,2005. |
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Programme Management Committee (PMC) at the
District Level:
GoO has, vide order No.30089/SSD, Dtd.19th
June, 2003, advised the Collector and
Chairman of ITDAs (of Baliguda,
Paralakhemundi, Koraput, Thuamula Rampur
selected for implementation of the programme
in PY I) to constitute PMC for the OTELP in
the district with the following members:
Collectors and Chairman, ITDA |
Chairman |
Divisional Forest Officer |
Member |
District Agriculture Officer |
Member |
Programme Officer (PME)
|
Member |
Finance & Administration Officer
|
Member |
District Lead Bank Officer |
Member |
Representative of one FNGO
|
Member |
P.A., ITDA |
Member-Secretary |
As approved by the SLPMC in their 2nd
meeting held on 11th November,
2004, and in pursuance to the GoO No.
21965/SSD, Dtd.18th June, 2005 the
following members are also to be included
keeping in view the required linkages at the
field level for smooth implementation of the
programme.
1.
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Chief District Medical Officer (CDMO) |
2. |
Chief District Veterinary Officer (CDVO) |
3. |
Dy. Director,
Horticulture/Horticulturist |
4. |
Dy. Director, Agriculture / District
Agricultural Officer |
5. |
Soil Conservation Officer |
6. |
Chief Executive, DSMS |
7. |
Representative of all FNGOs |
8. |
All Programme Officers of OTELP
posted to the ITDAs. |
Further, some technical experts/scientists
of locally based institutions like ICAR,
KVKs & SAU institutions and other district
level line department officials may also be
co-opted. DPMC shall meet monthly during the
initial phase of programme implementation
and at least once in a quarter
subsequently.
FUNCTIONS:
i. |
To scrutinize and approve the Annual Work
Plan Budgets (AWPB) of the ITDA for the Programme. |
ii. |
To ensure that activities taken up under the
programme are assigned to appropriate
implementing agencies. |
iii. |
To ensure that works, equipments and
services are procured in time in a proper
manner for smooth implementation of the
programme. |
iv. |
It shall review the progress of programme
implementation regularly on the basis of
monitoring reports. |
v. |
To resolve all implementation issues and
problems of coordination that arises from
time to time. It shall resolve issues
arising during the programme implementation
at the district level. |
vi. |
To undertake any other functions entrusted
to it by the Government / ITDA Governing
Body and shall exercise such financial
powers as may be delegated by the government
/ governing body of ITDA. |
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FNGO
Facilitating NGOs to support Programme implementation. All NGOs shall
be selected through an open, competitive
process, based on selection criteria
approved by the Administrative Department.
The MoU with the FNGOs will be signed by
ITDAs in a format approved by the
Administrative Department
Facilitating NGOs shall support social
mobilization, capacity building and
participatory planning activities. |
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Village Development Committee (VDC)
Village Development Committee (VDC) to be constituted at the
Micro Watershed Level for implementation of
the programme activities at the grass root
level. The VDC constituted by electcting
representative members from the respectives
VLSCs within the Micro Watershed. It
consists of 15 to 20 members with 50%
representation of women and underprivileged.
The VDC is to be registered under Societies
Act 1860 and receivesthe funds under
different components from the ITDA and
further disburses funds to respective VLSCs
based on their VDLP. The VDC is headed by
the President and the day to day functioning
of the VDC is being managed by the
Secretary. VDC engages Village Volunteers
for facilitating the community for
implementation of the work. |
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Guidelines for the Village Level Sub
Committee (VLSC)
1. |
At least two meeting in a month – Resolution on the
activities planned for implementation and
requirement of funds, approval of the
activities implemented and funds utilized.
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2. |
Identification of Activities including category wise
beneficiaries (Gender distribution) for the
village and facilitating preparation of VDLP/AWPB
with facilitation from the community
mobilisers and WDT members. |
3. |
Ensuring timely approval of plan and estimate and execution
of activities through User Group/SHG.
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4. |
Quarterly requisition of funds from VDC. |
5. |
Supervision of activities during implementation (Executed
work, muster roll, purchase of materials
etc.) |
6. |
Maintenance of bank accounts including VDF, drawal as per
need, payment distribution of food grains. |
7. |
Mobilization for beneficiary contribution. |
8. |
Placing of progress of work and accounts in village level
social and financial audit sub committee and
on receipt of approval placing the same
before VDC along with the copy of the
resolution. |
9. |
Identification of vulnerable families, graded SHGs for rural
financial services and operationalization of
Govt. Schemes. |
10. |
Creation and operationalisation of maintenance funds
accounts and ensuring the collection of user
fee from the beneficiaries. |
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Guidelines for the Village Level Social and Financial
Audit Sub Committee (VLSFASC)
1. |
Meeting on 25th of each month. |
2. |
Review Physical and Financial Progress along with quality of
activities implemented during the month and
approve the same. |
3. |
Propose the activities to be implemented in the next month.
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4. |
In case of any dispute, constitute a special committee to
enquire and resolve the conflict.
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5. |
Review on number of landless and vulnerable families
benefited through programme activities and
accordingly record observation / suggestion
for further follow up. |
6. |
Review Timely and proper payment of wages and food grain. |
7. |
Review collection of VDF and
deposit in VDF account. |
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